What We Do

Sycamore Properties Inc.

Professional Property Management Services

http://www.SycamorePropertiesInc.ManageBuilding.com

Tod M Tanner @ (704) 340-3120 or Tim W Melton @ (704) 905-7159

YOUR INVESTMENT, OUR PRIORITY.

What we do for you and your investment:

Benefits of Using Sycamore Properties Inc.:

1. Higher Quality Tenants
2. Fewer Costly and Time Consuming Legal Problems
3. Shorter Vacancy Cycles
4. Better Tenant Retention
5. Tighter Rent Collection Process
6. Assistance with Taxes
7. HOA compliance of CC&R’s
8. Lower Maintenance and Repair Costs
9. Increased Value of Your Investment
10. Personal Benefits for Owners

• Less Stress
• More Freedom

Evaluate the property and determine an accurate rental rate

• Perform detailed documentation of the interior and exterior including photos.
• Offer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI.
• Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary, but should include looking at the recently rented comparables according to size and type.
• Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc.
• Install a lock box.

Market the property for rent

• Prepare home for rent:
• Clean home and optimize interior appeal
• Manicure landscaping to increase curb appeal
• Create ads tailored to the property and advertising medium. Some of the mediums commonly used are:
• Paid and free rental listing websites
• Print publications
• Signs
• MLS
• Fliers
• Work with other realtors and leasing agents to find a tenant.
• Provide a 24-hour hot-line where prospective tenants can listen to detailed information about the property.
• Field calls from prospects for questions and viewings.
• Meet prospective tenants for showings throughout the week and weekend.
• Provide prospective tenants with rental applications that are legally compliant with fair housing laws.
• Collection applications with application fee.

Tenant Screening and Selection

• Perform a background check to verify identity, income, credit history, rental history, etc.
• Grade tenant according to pre-defined tenant criteria.
• Inform tenants who were turned down.

Tenant Move In

• Draw up leasing agreement.
• Confirm move in date with tenant.
• Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance.
• Ensure all agreements have been properly executed.
• Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.
• Collect first month’s rent and security deposit.

Rent collection

• Receiving rent.
• Hunting down late payments.
• Sending out pay or quit notices.
• Enforcing late fees.

Evictions

• Filing relevant paperwork to initiate and complete an unlawful detainer action.
• Representing owner in court.
• Coordinating with law enforcement to remove tenant and tenant’s possessions from unit.

Legal

• Advise in the event of a legal dispute or litigation.
• Refer owner to a qualified attorney when necessary.
• Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties.

Inspections

• Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
• Send owner periodic reports on the condition of the property.

Financial

• Provide accounting property management services.
• Make payments on behalf of owner. (Mortgage, insurance, HOA dues, etc.)
• Detailed documentation of expenses via invoices and receipts.
• Maintain all historical records. (Paid invoices, leases, inspection reports, warranties, etc.)
• Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form.
• Advise owner on relevant tax deductions related to their rental property.
• Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses.

Maintenance and Repairs

• Provide and oversee an in-house maintenance crew.
• Establish a preventative maintenance policy to identify and deal with repair needs.
• Provide a network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.
• Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.
• Maintain outdoor areas:
• Leaf and snow removal
• Landscaping
• Removing trash and debris
• Maintain and monitor a 24 hour emergency repair hot-line.

Remodeling

• Larger renovation or rehab projects:
• Provide recommendations on how the project can maximize rental income.
• Prepare preliminary cost estimates.
• Get multiple independent bids for the work.
• Act as general contractor overseeing the work.

Tenant Move Out

• Inspect unit and fill out a report on the property's condition when the client moves out.
• Provide tenant with a copy as well as estimated damages.
• Return the balance of the security deposit to the tenant.
• Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.
• Clean unit and perform and needed repairs or upgrades.
• Re-key the locks.
• Put the property back on the market for rent.

Owning a rental property can be a rewarding experience, as it often generates a steady income. However, a rental property only generates income when a landlord has good tenants who pay their rent on time and do not destroy their units. Once a landlord encounters a problem tenant, owning and managing a rental property becomes difficult and time-consuming. Using Sycamore Properties INC has a number of benefits for landlords, especially those who own multiple properties.

These benefits save you a significant amount of time and money and make owning a rental property more rewarding.

Feel free to contact us today to set up a time to discuss further how we can help you.

Main Contacts:    

• Tod M Tanner @ (704) 340-3120
• Tim W Melton @ (704) 905-7159